Thursday, 13 September 2018

SOP FOR DISPOSAL OF USED AND WASTE MICROBIOLOGICAL MEDIA



1.0          Objective:
               The purpose of this SOP is to provide guidelines for the Disposal of used & waste media in  microbiology laboratory.
2.0          Scope:
               This SOP covers  disposal of used and waste media from microbiology laboratory.
3.0          Responsibility:
            Microbiologist: Responsible for dispose the media as per guideline and maintain the necessary record.
              QA Officer/QA Manager: Review the records and governing the document.
4.0          Procedure:
4.1          Disinfect the glassware containing used media and other accessories used for                     microbiological testing as follows :
4.1.1       Used media: Pour 5 to 10 ml of 2 % v/v Phenol or 5 % v/v Dettol solutions to each of the glassware containing used media for disposal. Use the solutions alternately.
4.1.2       Allow to stand for 30 minutes.
4.2          Sterilize the glassware by autoclaving 15 lbs (at 121° C) for 30 minutes.
4.3       After the pressure in the autoclave is released, unload the glassware in hot condition                 and drain the liquid media in the washing area.
4.4          Wash the glassware .
4.5          After washing the destruction load, clean the washing area with 5 % v/v Dettol.
4.6          Wash the autoclave with 5 % v/v Dettol solution and then with tap water thoroughly before using the autoclave again.
4.7          Enter the details in disposal of microbiological media log book
4.8       CULTURE TUBES: Disinfect media tubes containing cultures by the above procedure            after the freshly sub-cultured is done and growth observed.


4.9    PIPETTES: Dip used pipettes in a cylinder or waste bin containing disinfectant. Allow                        to stand for 30 minutes and wash the pipettes.

SOP FOR GENERAL METHOD OF SUB-CULTURING



1.0          Objective:
               The objective of this sop is to lay down the procedure for procurement, preservation and maintenance of microbial cultures
2.0          Scope:
               This SOP covers all microbial cultures used in the microbiological analysis 
3.0          Responsibility:
               Microbiologist: Responsible for preparation the media, handling the organism and maintain the necessary record.
              QA Officer/QA Manager: Review the records and governing the document.
4.0                    Procedure:
4.1      Procurement / Receiving of Microbial Cultures:

4.1.1  Procure the equivalent American Type Culture Collection (ATCC) lyophilized vials of microbial cultures with certificate of authenticity as specified in culture certificate from

·         National Culture of Industrial Microbiology, Pune or

·         Microbial Type Culture Collection, Chandigarh

4.1.2       After receiving the lyophilized vials from the culture collection center, check the lyophilized vials for any breakage and match the ATCC/ MTCC / NCIM number on the vial and certificate 
4.1.3       The lyophilized culture shall be stored at 2 - 8ÂșC for not more than one year.
4.1.4       Record the details of the lyophilized culture received in the format given in Annexure – I.

4.1.5       Use the media specified in certificate for the maintenance of microbial cultures.

4.1.6       Prepare the media and subsequent version titled “Preparation of Microbiological Media”.

4.1.7       Prepare media slants in clean 18 mm diameter rimless test tubes / screw capped culture tubes and pre-incubate the slants for 48 hours at specified temperatures as give in Annexure No. III to check any contamination. Discard the contaminated slants. Prepared slants can be stored up to 7 days at temperature not exceeding 25°C.

4.2           Sub-culturing of micro-organisms from lyophilized cultures:

4.2.1       Check the cleaning and sanitization status of the area and LAF bench before proceeding for sub-culturing.

4.2.2       Sub-culturing shall be done in a laminar airflow clean station to avoid the chances of contamination. Clean the LAF working bench before proceeding for sub-culturing.
4.2.3       Open ampoule of lyophilized culture and aseptically transfer contents equally into two different sterile vials under LAF and label vials as X and Y respectively.
4.2.4       With the help of sterile inoculation loop, withdraw small quantity of lyophilized culture from vial X and transfer the content in 10 ml test tube containing sterile Soyabean casein digest medium (SCDM) for aerobic bacteria and yeast and molds and in 10 ml sterile Fluid thioglycollate media (FTM) for anaerobic bacteria. Label the tubes as mother culture tubes.
4.2.5       Incubate mother culture tubes at the temperatures mentioned in culture certificate. After completion of incubation period observe the tubes for turbidity.
4.2.6       Using sterile inoculating loop, withdraw small quantity of culture from mother culture tubes of SCDM / FTM and streak on 4 pre-incubated slants of appropriate culture media as given in culture certificate.
4.2.7       Incubate inoculated slants / stabs at the temperatures mentioned in culture certificate.
4.2.8       After completion of incubation period, examine growth of microorganisms visually, also carry out gram staining test Confirmation of the purity of the cultures after sub culturing  and subsequent versions titled “Confirmation of the purity of the cultures” and observe microscopically for the purity of the culture in the slant. Report the observations of gram staining and as per culture certificate. In case of any contamination the slants shall be discarded and new set of slant shall be prepared.
4.2.9       If any culture found contaminated discard it and get a new culture from authentic source.
4.2.10     After observing the growth, label the Mother culture tube as mentioned below
MOTHER CULTURE
Name of Microorganism
:

Strain No.
:

Generation No.
:

Medium used
:

Date of Sub-culturing
:

Due On
:

Sub-cultured By
:


WORKING CULTURE
Name of Microorganism
:

Strain No.
:

Generation No.
:

Medium used
:

Date of Sub-culturing
:

Due On
:

Sub-cultured By
:


4.2.11     After proper labeling of the slants, store both mother and working cultures into refrigerator at 2 – 8 °C.
4.2.12     Withdraw maximum of 5 times [not more than 5 passages] for sub-culturing from the lyophilized cultures or use up to one year from the date of receipt whichever is less.
Note. If biochemical test of the culture shows positive (viable) then it will be used for one more year.

 

4.3           Sub-culturing of Microorganisms from Mother Culture:

4.3.1       Remove Mother culture from refrigerator and allow the slants to reach at room temperature before proceeding for sub culturing.  Streak / stab 2 new slants of appropriate medium as given in culture certificate. Out of 4 subculture slants label 1 slant as mother culture and 1 slant as working (monthly) culture.
4.3.2       Use mother culture for further sub-culturing and working (monthly) culture for lab use.
4.3.3       Write complete information on label as given above and affix that label on to prepared slants/stabs.
4.3.4       After proper labeling of the slants/stabs, store both stock and working cultures into refrigerator at 2 – 8 °C.
4.3.5       After completion of the passage / series and after observation of growth in new slants discard the used cultures as per current version of titled “ Disposal of Microbiological Used Media” for Disposal Used Media, Culture and dehydrated media

4.4           Assign Generation Number to Sub-cultures:

4.4.1       For first subculture starting from reference culture assign the generation No. as AX/S1/G1.
Where, A – Stands for Lot No.
             X – Vial No.
             S1 – Stands for Series 1.
             G1 – Stands for Generation 1.
4.4.2       This sub-culture may be further sub-cultured up to 3 times [Total not more than 5 times starting from lyophilized culture]. To this subculture assign generation No. as AX/S1/G1 this will go up to AX/S1/G3.
4.4.3       After completion of series S1 up to generation AX/S1/G3 discard the used cultures and again start sub-culture from reference culture vial X and assign generation No. AX/S2/G1 and this will again go up to AX/S2/G3.
4.4.4       After completion of series S2 up to generation AX/S2/G3 discard the used cultures and again start sub-culture from reference culture vial X and assign generation No. AX/S3/G1 and this will again go up to AX/S3/G3.
4.4.5       After completion of series S3 up to generation AX/S3/G3 discard the used cultures and again start sub-culture from reference culture vial X and assign generation No. AX/S4/G1 and this will again go up to AX/S4/G3.
4.4.6       After completion of series S4 up to generation AX/S4/G3 discard the used cultures and again start sub-culture from reference culture vial Y and assign generation No. AY/S1/G1 and this will again go up to AY/S4/G3.
4.4.7       If subculture is being started from reference culture received 2nd time [i.e. lot No. B] the generation No. will be BX/S1/G1 and will continue so on up to BY/S4/G3.
4.4.8       Maintain a record for receipt of reference culture [lyophilized vial] and for periodic sub-culturing 
4.4.9       The sub-culturing shall be carried out monthly as per the plan
4.4.10     The sub-culturing shall not be carried out for more than five passages from the mother culture.
4.4.11     Preserve the newly prepared culture tubes / screw capped tubes in the refrigerator at 2 – 8 °C.
4.4.12     The 1 stock cultures slants / stabs shall be used for preparing culture suspensions. The other 1 working culture slants / stabs shall be used for positive control, Growth Promotion test and other laboratory testing requirements.
  
5.0       Precautions:
5.1          Handle the culture tubes carefully to avoid breakage and contamination.
5.2          In case of breakage of the culture tubes, disinfect the area immediately with 5 % v/v Dettol solution and discard the tube.
5.3      In case spillage occurs on the apparel, clean the area with 5 % v/v Dettol solution two to   three times and keep the clothes for washing.

SOP FOR GROWTH PROMOTION TEST



1.0       Objective:
            The purpose of this SOP is to provide guidelines for the procedure of Growth                 Promotion Test to be performed for different media.
2.0       Scope:
            This SOP covers the media use in microbiological work 
3.0       Responsibility:
            Microbiologist: Responsible for preparation the media, handling the culture and  maintain the necessary record.
            QA Officer/QA Manager: Review the records and governing the document.
4.0       Procedure:
4.1   Procedure for agar medium use for total aerobic count test and maintenance of micro- organisms:
4.1.1    Prepare the media as per preparation for mibiological media
4.1.2    Transfer the media to the LAF bench.
4.1.3    Prepare a dilution of the organism shown in the table using Sterile Saline to obtain a               count of 10 to 100 cfu/ml as follows:
4.1.3.1 Sterilize an inoculation loop by burning over the flame till red hot and allow it to cool.
4.1.3.2 Using the above loop, transfer a loop full of the required bacterial culture to 10 ml of            Soyabean Casein Medium and fungal & yeast culture to 10 ml Sabouraud Dextrose           Broth.
4.1.3.3 Incubate the medium for 18 to 24 hours at 30° to 35° C for bacteria and at 20° to 25° C         for yeast and mold.  
4.1.3.4 Make serial dilution using Sterile Saline up to 106 and further if required.
 4.1.3.5 Using pre-sterilized pipette, transfer 1 ml of the prepared dilutions to 2 pre-sterilized                 petri-plates each and pour 15 to 20 ml of the sterile liquified Soyabean Casien Digest
            agar at a temperature of  NMT 45° C for bacteria.
4.1.3.6 Using pre-sterilized pipette, transfer 1 ml of the prepared dilutions to 2 pre-sterilized                  petri-plates each and pour 15 to 20 ml of the sterile liquified Sabouraud Dextrose Agar at         a temperature of NMT 45° C for yeast and mold.
4.1.3.7 Incubate the plates for 48 to 72 hours.
4.1.3.8 Store the dilutions in the refrigerator for the growth promotion test and use within 48 to 72 hours.
4.1.3.9 Record the total number of colonies in the plates and identify the dilution giving                   approximately between 10 to 100 cfu/ml and use this dilution for growth promotion test in next batch of media.
4.1.4    Using pre-sterilized pipette transfer 1 ml of the identified dilution to 2 pre-sterilized                petri-plates each and pour 15 to 20 ml of the Sterile Liquified Media at a temperature of           NMT 45° C with reference to Table - 1. Similarly stores pre-sterilized media at room temperature and inoculate with the identified dilution at the end of 1 week, 15 days and  30 days.
4.1.5    Mix the plates by rotating on the LAF bench such that the media does not touch the lid.
4.1.6    Allow the agar to set at room temperature.
4.1.7    Incubate at the conditions specified in Table - 1 in inverted condition.
4.1.8    The media under test satisfies the test if a clearly visible early growth of the micro-             organism occurs.
4.2.      Procedure for media used in test for specified micro-organisms:
 4.2.1    Lactose broth:
Inoculate loopful of culture of E coli or Salmonella abony in 10 ml of broth and   incubator for 18 - 24 hours at 30° - 35° C and observe the growth. Record the observations.
4.2.2    Nutrient broth:
            Inoculate loopful of culture of E coli or Salmonella abony in 10 ml of broth and incubator
            for 18 - 24 hours at 30° - 35° C and observe the growth. Record the observations.
4.2.3    Maconkey broth, Maconkey agar, EMB agar, EE broth, VRA agar :
4.2.3.1 Inoculate loopful of E. coli in 10 ml lactose broth, incubate at 30° - 35° C for 18 - 24             hours and observe the growth.
4.2.3.2 From 24 hours culture of E coli loopful of culture inoculate in broth medium and streak on agar surface and incubate at 35° -  37° C for 18 - 48 hours and observe the growth.                  Record the observations.
4.2.4    Tetrathionate broth, Selenite broth, Brillian green agar, Deoxycholate citrate agar,            Bismuth sulphite agar, TSI agar, Urea broth :
4.2.4.1 Inoculate loopful of Salmonella abony in 10 ml lactose broth or TSB and incubate at
30° - 35° C for 18 - 24 hours and observe the growth.
4.2.4.2 From 24 hours old culture of Salmonella a transfer loopful culture in Tetrathionate broth and Selenite broth and Incubate for 18 - 24 hours at 35° - 37° C.
4.2.4.3 From TT broth or selenite broth transfer loopful of culture and streaked on said agar and incubate at 35°- 37° C for 18 - 48 hours and observe the growth. Record the           observations.
4.2.4.4 Loopful of culture of Salmonella abony inoculate in urea broth and incubate and check for colour change.


4.2.4.5 Loopful of culture of Salmonella abnoy streak on surface and stab with inoculation needle in TSI agar slant and incubate at 35° - 37° C for 18 - 48 hours and observe the                      growth. Record the observations.
4.2.5    Cetremide agar, Pseudomonas agar for pyocyanin, Pseudomonas agar for fluorescein :
4.2.5.1 Inoculate loopful of P-aeruginosa in 10 ml TSB and incubate at 30° - 35° C for 18 - 24            hours and observe the growth.
4.2.5.2   From 24 hours old culture of P-aeruginosa streak loopful on cetrimide agar incubate at
            35° -  37° C for 18 - 48 hours and observe the growth
4.2.5.3 From cetremide agar transfer isolated colony and streak on Pseudomonas agar for   fluorescein and Pseudomonas agar for pyocyanin and incubates at 35° - 37° C for 18 - 48 hours and observes the growth. Record the observations.
4.2.6    Vogel Johnson agar, Manitol salt agar :
4.2.6.1 Inoculate loopful of S.aureus in 10 ml TSB and incubate at 30° - 35° C for 18 - 24            hours and observe the growth.
4.2.6.2 Streak loopful of 24 hours old culture of S.aureus on VJA and Manitol salt agar and             incubate at 35° - 37° C for 18 - 24 hours and observe the growth.    
4.3       B12 assay agar, B12 culture agar :
4.3.1    Prepare suspension of E. coli (mutant) culture in normal saline by adding one loopful of         culture into 25 ml of normal saline.
4.3.2    Transfer 1 ml of suspension into two Petri-plates and pour 15 ml to 18 ml of B12                   assay agar and B12 culture agar. Mix by rotating the plates. Allow it to solidify.
4.3.3    Incubate inverted plates at 30° - 35° C for 18 - 24 hours. Observe for growth exhibition. 
4.4      Record the relevant information’s in the Growth promotion test log book in log book
4.5       Affix approved labels on the media lot containers passing Growth promotion test               bearing the following details:

APPROVED
A.R.No                 
Date of Received :
Date of Opening  :
Opened By           :


5.0       Precautions:
5.1       Handle the tubes with the culture carefully to avoid direct contact.
5.2       Ensure use of hand gloves and nose mask during the experiment.
5.3       In case of accidental spillage of the culture on the skin or clothing wipe the area with 70 % IPA and wash immediately with 2 % Dettol / savlon, rinse the clothing in soap                 solution immediately.
6.0       Frequency:
            Growth promotion test shall be done for each lot or batch of dehydrated media received in the lab.

SOP For PREPARATION OF MICROBIOLOGICAL MEDIA



1.0          Objective:
               To provide written procedure for the Preparation of Microbiological Media.
2.0          Scope:
               This SOP covers preparation of all media used in microbiological analysis 
3.0          Responsibility:
               Microbiologist: Responsible for preparation, handling the media and maintain the necessary record.
              QA Officer/QA Manager: Review the records and governing the document.
4.0          Procedure:
4.1          Check the expiry of the media before using the same.
4.2          Weigh the media as per the directions given on the respective label of media                          bottles / containers. Dilute with purified water as directed on the label. Check the pH of     the media if required.
4.3          Warm, if necessary closes the flask or the container with non-absorbant cotton plug            tightly. Cover the non-absorbant cotton plug with aluminium foil.
4.4          If necessary, dispense the media in flasks or test tubes as required and close it with non-          absorbant cotton plug and aluminium foil.
4.5          Sterilize the media by autoclaving at 121° C for 15 minutes or as directed on the label.
4.6          Record the autoclave load No. and other details in autoclave usage log book 
4.7          Record the details of media consumption in media consumption record book 
4.8          Check and conform the pH of media after sterilization using pH strip.

5.0          Precautions:
5.1          Do not over autoclave the media.
5.2          Do not re-autoclave the media.
5.3          Ensure the dissolution of dehydrated media before autoclaving.
5.4          Do not use the dehydrated media that shows discoloration, caking or any sign of deterioration.

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